Starting as a New Real Estate Agent in NYC

Welcome to HomeDax Real Estate! Whether you are an experienced agent or have just completed your New York Salesperson Licensing Course, we are excited to have you as a member of our rapidly growing and successful team. Joining HomeDax is as simple as following the steps below.

Steps to Join HomeDax Real Estate:

Complete Mandatory Sexual Harassment Training

All new HomeDax agents are required to take New York City’s mandatory Sexual Harassment Training Course prior to associating with the firm. Please email our support team your Certificate of Completion once you are finished with the course. In accordance with the Stop Sexual Harassment in NYC Act, this training must be completed annually.

In addition, please review the Anti-Sexual Harassment Factsheet which is available at the links below:

English – Anti Sexual Harassment Fact Sheet in English
Español – Detener El Acoso Sexual

Sign an Independent Contractor Agreement

Please e-sign an Independent Contractor (IC) Agreement with us if you haven’t already. The IC Agreement establishes and formalizes your relationship with HomeDax Real Estate.

The specific IC agreement you’ll sign depends on which commission split plan you’ve selected. Refer to this page to learn more about our commission split plans. Be sure to add the name of your mentor, if applicable, when filling out the IC Agreement.

Access the 75% Commission Split Agreement here. The 100% Commission Split Agreement is accessible here.

If you are an existing agent associated with another brokerage, you will need request a dissociation with your current sponsoring broker before signing an IC Agreement with HomeDax Real Estate.

Please keep in mind that the commission split plan you select pertains only to deals which you have independently procured through your own network. Leads provided by the firm are subject to discretionary commission splits, based on the scope of work, overall performance and degree of customer satisfaction.

Associate Your License with HomeDax

Here are the steps for associating your license with HomeDax Real Estate:

New Agent

The results from your salesperson exam will typically become available via eAccessNY within a week of your test date. If you passed your exam, you will be able to move forward and apply for your salesperson license. Please submit our firm’s license number along with your application, which is as follows: 10491206186.

Existing Agent

Email us your salesperson license number so that we may associate you in the NY DOS database. Keep in mind that it may take up to 48 hours for the disassociation from your previous firm to be completed.

We will associate you via eAccessNY as soon as your license has been successfully released from your previous brokerage and you have paid the $20 NY DOS fee. This is a fee which we will pay on your behalf when we associate your license. You can pay this fee by credit card here.

Join REBNY (Real Estate Board of New York)

All Salespersons and Associate Brokers who join HomeDax are required to join the Real Estate Board of New York (REBNY) within 30 days of associating with the firm. REBNY imposes strict penalties on any member brokerage who does not comply with the rule, so it’s important that you join REBNY as soon as possible. The annual dues for a salesperson are a few hundred dollars which are paid directly to REBNY.

You can sign up as a Residential Salesperson or a Residential Broker here. If you are joining as a licensed associate real estate broker, please choose the Broker C application.

The Real Estate Board of New York (REBNY) is a 17,000 member real estate trade association based in New York City. REBNY operates the New York City equivalent of the MLS (Multiple Listings Service) database which is called the RLS (REBNY Listing Service).

All HomeDax Associate Brokers and Salespeople have full access to RLS listing data as well as the suite of agent tools, training and growth opportunities provided by the Real Estate Board of New York (REBNY). Resources offered by REBNY to HomeDax agents include training and networking opportunities, a guest speaker series, ongoing education and dispute mediation.

Join LIBOR (Long Island Board of Realtors)

All members of HomeDax Real Estate are required to join the Long Island Board of Realtors (LIBOR) within 30 days of license association. The LIBOR application is available here. Annual membership dues are payable by October 1st. If you join before or after this date, membership dues are pro-rated. To attain full REALTOR® membership, one must complete a New Member Orientation program within 90 days of joining LIBOR.

As a HomeDax agent, you will have access to thousands of listings throughout Long Island, the Hudson Valley and all five boroughs of New York City through the OneKey MLS. Your seller clients will also benefit from exposure to over 45,000 agents who subscribe to OneKey.

Pro tip: Create a free HelloSign account with your corporate email address and send your broker and customers any agreements or forms that need to be signed.

Pay Your First Dues Invoice

Please take care of your first month’s dues as the next step. Agents on our 75% split plan can do so here. Agents on our 100% split plan can do so here. New invoices will be due every 30 days. Please save your credit card number and remember to enable recurring monthly payments on your next invoice.

Because of the significant time and monetary investment we are putting into you, we will need to see commitment from your end as well. Please take care of this before we proceed further.

Please ask our operations team in our Telegram chat to send you a business card design. You can say something along the lines of, “Hi team, can you please send me a standard business card design? My preferred phone number is xxx-xxx-xxxx.” Where and how to print them is up to you, though we recommend Vistaprint.

Prepare a Bio and Setup Your Agent Accounts

First impressions are everything in real estate. Having a complete, professional and consistent agent profile online will increase your credibility with current and prospective clients. Please prepare a brief biography and send it to us in your Telegram chat room as next step. It will be uploaded to your agent page on the HomeDax website.

When composing your bio, please ensure that it’s stylized in the 3rd person and of sufficient length (3+ paragraphs). Example agent bios can be found here.

Once the bio is complete, please create a new agent account on Zillow using your HomeDax email address. When creating this account, please check the ‘real estate professional’ option. Complete all required fields, and be sure to include complete brokerage information, your license number and full contact information (cell phone, etc.).

Next, please create an account on using your HomeDax email address. Once this is done, you’ll need to email StreetEasy and ask them to convert your account into an agent account which offers additional tools and functionality.

Here are some examples of completed agent profiles from the HomeDax team:

Zillow: Elisa Flores
StreetEasy: Chris Drakakis

Setup Your Agent Technology

Secure Chat Messaging

To get started, please download our team’s secure messaging and communication app Telegram. Install this on both your computer as well as your tablet/smartphone. Once you’ve installed the app, please join our team chat through the invite link you were emailed so you can communicate with the rest of the firm’s agents. The primary means through which we will communicate going forward will be through Telegram.

Private Corporate Email

As a next step, please activate your HomeDax corporate email account as per the instructions you’ve been emailed. We highly suggest that you set-up your email account on both your smartphone and computer so you will always be able to access your emails. Please ensure that you set-up an email signature similar to the template below:

Nicholas Oliver
Principal Broker
Mobile: + 1 (917) 960-8524

HomeDax Real Estate LLC
Licensed Real Estate Broker
Office: + 1 (917) 960-8524
Listings | Agents | Press Mentions | Reviews
Member, Real Estate Board of New York (REBNY)
Member, Long Island Board of Realtors & OneKey MLS

HomeDax Real Estate LLC is a REBNY and LIBOR Member Firm. All listings are co-broked in RLS. Principal Office: 99 Wall Street, Suite 2006, New York, NY 10005. HomeDax Real Estate LLC supports and advocates the principles of the Fair Housing Act and the Equal Opportunity Act. Every purchaser and lessee of any residential dwelling built prior to 1978 is notified that such property may present exposure to lead from lead-based paint. Young children and pregnant women are at especially high risk of developing lead poisoning from such exposure.

This correspondence is for negotiation purposes only, HomeDax Real Estate LLC lacks authority to enter into any final, binding agreement on behalf of our client. The execution of a separate, formal contract is a material term of any contract of sale (or lease) and there is no final, binding agreement without one. Other material terms, besides the one(s) proposed herein, exist and our client will not agree to any contract of sale (or lease) without those material terms.

This email, including any attachments, is for the use of the intended recipient(s) only. If you have received this email in error, please notify the sender immediately and then delete it. If you are not the intended recipient, you may not keep, use, disclose, copy or distribute this email without the author’s prior permission.

Setup Your RealtyMX Account

Once you have access to your corporate email account, please ask our operations team in our Telegram chat room to activate your RealtyMX account. You can say something like, “Hi team, I’ve paid my first month’s dues and have access to my corporate email. Can you please activate my RealtyMX account? My preferred phone number is xxx-xxx-xxxx.”

RealtyMX is a 3rd party software provider and the RLS vendor we currently use to access the REBNY RLS listings database, syndicate listings to the RLS and other websites from one place, and to keep track of our client contacts (optional).

When you’re searching for listings for buyers, it’s important to understand that RealtyMX is a portal to view all the listings in RLS (i.e. listings by other REBNY Member Firms which are automatically co-broked).

It may not be as comprehensive as some public real estate search websites such as StreetEasy, but you can be assured that all of the listings in RLS will automatically pay us commission for bringing a buyer.

Create a Cribfox Account

Cribfox is our proprietary, in-house e-signature software which allows you to quickly send disclosure forms and other industry-standard documents to clients with a single click. You can also send custom documents for e-signature using Cribfox.

Schedule a Complimentary Agent Headshot

Having a professional headshot in the same style of our other agents ensures that we maintain the consistency and high standard of our firm’s public image.

Please schedule a session with our team photographers after you’ve taken care of your first month’s dues. Schedule a time that works for you here. It’s important to work with our team photographers as they will produce a photo that will be similar in style to our other team members, and because our photos simply look great!

Once your headshot is delivered, please upload it to all online profiles including Zillow, StreetEasy and RealtyMX. Having a consistent photo and bio on all of your online profiles will increase your credibility with clients and fellow brokers.  It will also help you stand out against other agents who may not have the same professional appearance online.

Practice Self Reliance and Prioritize Mental Health

Please remember that self reliance is a critical trait in real estate, and all agents are expected to find answers to questions they have on their own.

If you have a general question, please utilize Google, the Hauseit YouTube channel and your training materials first. Remember to also login to the agent materials section of our website for forms, agreements and signage. If you still can’t figure it out and no one has ever written about it online, then please ask your question in our team chat room.

If you are working on a deal with management, please ask deal specific questions in the private chat for that transaction. Again, please endeavor to figure it out on your own first. Being resourceful and practicing self reliance will maximize your chances of success as a real estate agent.

Due to the ‘always on’ nature of real estate, agents are prone to burnout. Therefore, HomeDax is passionate about maintaining a healthy and sustainable work environment to maximize long-term productivity. This means prioritizing mental health. Staying healthy means respecting the sanctity of weekends and after-hours as critical periods to rest and recharge, both for management and yourself. As such, we ask you to defer all non-essential (and non-client related) requests or questions to routine business hours. If something is on your mind and it’s late at night or the weekend, please leverage the delayed send feature in Telegram to schedule your message during business hours.

Have You Completed All Onboarding Steps?

Read our tips and strategies for working with buyer clients as a HomeDax agent

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